Easy, fun ways to keep a new club going

By Tom Gump, governor of Rotary District 5950, member of the Rotary Club of Edina/Morningside, Minnesota, USA

My district has several new and vibrant clubs. They are all flourishing. Not just because they formed, but also, because they keep on growing. 

A majority of charter members, about 88%, are new to Rotary. So, we need to nurture these new clubs as they don’t all know the Rotary way. How do we do this most effectively? It’s simple, we: give them a cause, stay flexible, add diversity, and have fun!

Give them a cause and a way to act

I speak to a lot of Rotarians and ask why they joined Rotary and why they stay. They stay for friendship, fun, and service. You have to keep members engaged with service projects or they will likely leave.

What are the best type of service projects? The ones that focus around a cause, as there is nothing more engaging or motivating than working on a cause. Before COVID-19, some of the members of The Rotary Club of Minnesota Veterans would drive for two hours to come to an in-person meeting or service project even if it was a simple blood, food, or clothing drive. 

Combine service with fun and you have a winning event. For example, we signed cards for active military personnel while simultaneously having a pizza and beer party. Our new Kaleidoscope Rotaract Club serves individuals with autism and their families and has similar events. 

Be flexible

Rotary International studies show that most people leave Rotary because of too many requirements and financial obligations. Clubs can alleviate this by being flexible.

  1. Meeting Time: Most traditional clubs meet on Monday through Friday over breakfast or lunch. New clubs tend to meet on Tuesday nights and Saturday mornings.
  2. Meeting Place: Most traditional clubs meet near where members live or work and typically meet at a country club or a hotel and participate in a mandatory, fixed-price meal. That is changing as new corporate Rotary clubs are meeting at work and young professionals are meeting at bars and restaurants without the burden of fixed-price meals. Places of worship are also becoming more popular. Our Veterans Club meets in the basement of the church where one of its members is the Pastor.
  3. Meeting Format: Our traditional clubs typically have four business meetings a month. Our new clubs have two business meetings a month and replace the other meetings with a social or service project. Our new clubs have “Rotary In-the-Workplace.” We visit a member’s place of business and tour it. For example, we have visited an airport owned by a member and took those that wanted to fly on a short plane ride. We also visit local grant recipient facilities and conduct service projects there. You could unpack boxes and load the shelves at the local food bank. If you’re meeting in-person, make sure to bring a breakfast or lunch treat and coffee.
  4. Meeting Delivery: Before the pandemic, most traditional clubs met in person. Now most clubs are meeting on virtual or “hybrid” virtual/in-person meetings. There is an excellent blog on how to set up such a meeting. My district’s new International Rotaract eClub for the Environment, has 20 members that come together virtually from 20 different countries from around the world. Instead of communicating through emails, like most of our traditional clubs do, this club communicates primarily through WhatsApp.​

Add diversity of all kinds to build interest

District 5950 started several new cause-based clubs, reduced membership barriers, and provided new flexible membership models. With this came 80 additional new female members to our district, increasing the percentage of female members from 30% to 32.25% this year. The bump came primarily from three newly-formed clubs:

Of course, striving for gender parity is not enough. We need to seek diversity of all types. Our new clubs are more diverse in other areas as well; but, exact statistics on those areas is not requested on our membership forms for privacy reasons. Our district is currently working on a Pride club.

Have fun

Our most recent club, the Rotary E-Club of Global Travelers, which formed on 23 April and was chartered on 1 May, recently conducted a virtual friendship exchange with India. After taking a virtual tour, the club participated in an online Indian cooking class. This will soon be followed by a yoga and meditation class.

If you nurture your new clubs by giving them a cause, encouraging flexibility, adding diversity, and having fun – your club is destined to not only survive; but also to thrive!

The Nurturing New Clubs course provides best practices for guiding new clubs during their formative years. Check out our guide to holding engaging online meetings.

10 thoughts on “Easy, fun ways to keep a new club going

  1. Very interesting!
    Great and excellent ways to sustain club membership, as well as organising and starts new clubs!!!!
    We are working in Rotary Malmö-Öresund Internationell Committee with our own Passport Membership sulutions. The new Passport member pays normal fee + 300 Euro to TRF because the person is not coming to normal meetings face to face and participate in the meetings lottery, but stay online from all over the world in our zoom meetings. We recieved 10 new members last year with this membership.
    https://malmo-oresund.rotary2390.se
    Torkil Rönne D2390 Sweden PDG 2019-2020 / ARC Zon18 2020-2022

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  2. Good article. Lot of suggestions to make Rotary interesting and sustainable. Hope some of these will be implemented at our club Rotary Club of Bajpe Karnataka, India Dist 3181 Zone 1

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  3. Very interesting read! Great ideas shared on excellent ways to sustain and increase club membership, as well as form new clubs!!!!

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  4. Our club is already celebrating its 20th year since chartering. However, I am just about 3 years in our club. At present, aside from being the club secretary, I also take the chairmanship of our Supporting the Environment under our Club Service Project Committee. We just had our opening salvo project dubbed as TREE PLANTING IN THE BACKYARD wherein our club members were encouraged to plant a tree right in their own backyard considering that we cannot physically gather due to the quarantine status of our city.

    Moreover, my small group still planned to do a mangrove reproduction and conservation project this coming August to September. Upon reading your article, I find interest in your International Rotaract eClub for the Environment. Can we possibly participate or collaborate on this with our group for us to gain ideas and support from other places such as yours?

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  5. Excellent, congratulations from Rotary El Dique Tolosa Argentina, see you, thanks for the most important message

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  6. Read with interest .How to keep Rotary agile and bubbling and keep engaged members engaged in FUN making ,Friendship and keep service project job lively and worth to enjoy .And this is the real Drink of a Rotary Member of any age group .And further , prune too much requirements and too much financial load since this may at one point of time may distract a member to continue .So better to confine to main obligations and create a situation of voluntary participation for a more sustainable character .Nice to go through the content .Happy and satisfying to be ROTARIAN to find a way to serve , enjoy friendship and a world wide linkage . Thanks

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