How we increased attendance at our district training event

Presentations with posters allowed participants to have individual discussions with trainers.

Presentations with posters allowed participants to have individual discussions with trainers.

By Deepak Agrawal, past governor and 2015-16 trainer for District 3060 (India)

I have been a Rotary member for more than two decades and have attended multiple district assemblies as a club officer or trainer. We recently adopted a new approach to our assemblies, and opened them up to members who are not preparing for a new role as a club officer. Where else can these members get one-on-one information about the exciting new things happening in Rotary?

Here are a few of the changes we implemented:

  • We moved the time to March, as April and May are very hot weather conditions in our region.
  • We changed from a classroom style of teaching to using a poster presentation style where presenters can talk one on one with those attending. We believe members want to exchange ideas more than be preached to. Because of this approach, we enlisted 61 different Rotary members to help us present, which introduced a lot of diversity to our program.
  • We sent individual emails to all 3,600 Rotary members in our district along with a printed brochure.
  • We created two locations for our district assembly so that Rotary members did not have to travel as far to attend, translating into a loss of time, energy and resources. My district is large, spanning 1,200 kilometers of India, so we split our district into two attendance parts.
  • As I mentioned above, we opened up attendance to all members, not just those who will be serving on a board.
  • We held two special sessions, one for spouses to discuss how they can be involved in Rotary and its programs and another for past presidents to discuss how they can support and give guidance to the new teams.

This whole approach worked very well indeed. With this approach, we were pleased to have 27 percent of our district’s membership, 953 members, attend our recent assembly, a 40-year high in our district.

7 thoughts on “How we increased attendance at our district training event

  1. Very good idea in my District We maked de same 4320 have 2.000 millas instó Valparaiso and Arica for The north
    Best regards
    PDG Jorge Vega D
    2013-2014

    Like

  2. I witnessed the entire process being an event chair of one zonal training event and being one of the makers of Posters…..It was well conceived idea…Kudos to DGE Parag Sheth, Trainer PDG Deepak Agrawal and entire Training Team

    Like

  3. Salute to a creative and compassionate training approach. Keep it up PDG Deepak Agrawal
    Gbemisoye Tijani,pp phf
    d9125

    Like

  4. Pingback: How we increased attendance at our district training event | The Rotary Club of Carteret

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